A project is any task or category that you need to keep track of
spending for. It will be linked to a single PeopleSoft account code.
Some examples might be 'Melon Catapult', 'NSERC Vapour Depositor', or
To create an order...
Select the project to which the order should be charged from the 'project' menu at the top of the page
Select a supplier from drop menu (choose 'other' to add/create a new supplier)
Input the Quantity, Supplier Part Number and a Description for the item
Clicking the 'URL' arrow will allow you to enter a supplier web link for this item.
(this assures that the correct item is being ordered; particularly in the case that
the supplier part number is unavailable or corrupted).
Click the green '+' to add the item to your order. A list of entered items for each supplier will be
displayed on the lower portion of the screen.
Rinse and repeat for all suppliers you need to order parts from.
If you need to edit/delete an item that has been entered, click its 'item' number.
Click the 'Email me..." checkbox at the top each order if you want to receive status emails.
When your list of item for a supplier is complete, click the 'submit' button to place the order.
The Order Status dashboard on the left side of the screen provides
information on the number of orders in each state. Click
on any of these to see the list of orders in that state
Uncommitted: Unsubmitted orders
Paused: Submitted orders that need approval from a group administrator
Pending: Submitted orders that are waiting to be placed by the stores person
Ordered: Orders that have been placed by the stores person to the supplying company
Received: Orders that have arrived and are waiting for pickup
Delivered: Orders that have been picked up
Back Ordered: Orders that are delayed due to insufficient stock at the supplying company
All Projects: The total number of orders that have been placed for your the projects
is accessed by clicking the person icon in the upper right hand corner of
your browser screen. This area is where you can
Change your personal information
Change your password
See your groups/projects
Add/Drop groups that you belong to
Alter your projects/affiliations
This will present a sumary of the total costs for all projects you belong to
Hovering your mouse over items and column headers will display
extra information about that item. For column headers, it will
explain the header. For items like part numbers and descriptions,
where long phrases will not always fit comfortably on the screen,
hovering will display the full text.
To remove a supplier from the drop down suppliers list
within the 'Enter New Item' area, simply choose the
supplier, enter the word "remove" in the 'Part Number'
field, and click the "+" button. Any supplier can be
added back later by choosing "Other" as the supplier when
ordering an item.
If you discover a problem with this site, need to have your password reset, or have useful suggestions on how
to increase its utility,
please email firstname.lastname@example.org